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  1. Las Positas College
  2. Program Review

Program Review Reading Process

 

 Timeline for 2025-2026 Program Review Process
Date Due

Jun 1-Nov 2

Programs work on Program Reviews

Optional: Programs meet with their dean to prepare for their Program Review
Nov 3 Program Reviews due to Dean/Administrator and Program Review Committee Chair
Nov 12

Program Reviews given to readers
December 12 Readers finalize meeting dates with Division Deans for the week of January 26-30
Jan 26-30 Division Summary Meetings

Jan 26-30 

Email PRC Chair to confirm that the summary is complete on Sharepoint. 
Feb 2-18 Division review of the summaries 
Feb 28 Last date for revisions to the Division Summaries to be sent to IPEC
March-May  Summaries read by Institutional Planning and Effectiveness Committe (IPEC) and used to create next year's Planning Priorities
 
COMMITTEE/VOLUNTEER READERS
  • All the information materials you need are on the PROGRAM REVIEW 2025 page 
  • Read all Program Reviews assigned to you.
  • As you read, fill out the Division Summary document for the Program Reviews you read. Summary documents are posted under the title of each division on the Program Review page. 
  • Please make sure to use your assigned color (noted on the Template) to take notes.
  • Fill out the following sections: 
    • Program Specific Accomplishments (Section A2) 
    • Program Specific Challenges/Needs (Section B2)
    • Program Specific Plans (Section C2)
    • SLO/SAO notes (record these in section A2, B2 or C2 depending if they describe an accomplishment, challenge, or plan)
    • All other sections will be completed at the division summary meeting. If you have ideas for those sections, you may make notes in those sections to be used during the meeting.   

Dean Readers 

    • Read all Program Reviews for your division in detail
    • Review information from the primary reader in sections A2, B2, and C2. Add or edit any information as necessary/desired. 
    • All other sections will be completed at the division summary meeting. If you have ideas for those sections, you may make notes in those sections to be used during the meeting.   

All readers (including PRC readers, SLO/SAO Comittee readers, deans, and other readers) should finish posting their comments on the Division Summary Template by Friday of Week 1 of Spring semester. 

Meeting with Dean

Before the end of the fall semester, the Program Review member should arrange a meeting with the dean of the division in which they are reading Program Reviews. The date should be decided by the final day of fall course instruction so that it is on everyone's calendars for the start of spring semester. 

The dean and all PRC readers for the division should attend this meeting. Meetings should take place during Week 2 of Spring semester and should last about 1-1.5 hours. 

  • All attendees should be prepared to access the Division Summary document during the meeting. 
  • The goal of this meeting is to review the readers' notes on the Division Summary form and complete a final or close-to-final draft of the Division Summary (see "Writing the Summary" below). 
  • If the readers want to suggest revisions to a Program Review, the dean should communicate these suggestions to the program by December.  They may do so in person, by email, or using the Suggestions for Revision Form. 
During the Meeting

Complete the following sections: 

  • Section A1: Overarching Themes for Accomplishments
  • Section B1: Overarching Themes for Challenges/Needs
  • Section C1: Overarching Themes for Plans
  • Section D: Division Priorities
  • Section E: Program Review Spotlight

The summary should ideally be completed by the end of the meeting! If it is not completed, any remaining work should be done by the dean; such work should be minimal.

After this step the committee members and volunteer readers' duties are completed. 

  1. The Division Summaries are due to Karin Spirn on January 30.  The Dean should email Karin to let her know the summary is complete. She will change the editing option to "Commenter"
  2. Summaries should be discussed during the division meetings in February or shared with the division in another way. Deans may choose to update summaries based on division feedback; any updates should be sent to the PRC chair by February 25.
MATERIALS

Program Review Committee

Committee Meetings
2nd & 4th Wednesdays
3:00 - 4:30 p.m. in TBD

For more information please contact:

Karin Spirn
Program Review Committee Chair